Response sets

A response set is a reusable list of answers — “Yes / No / N-A”, “Compliant / Non-Compliant” — where each answer carries a color, a score and, when needed, the “Flagged” marking. You pick it by clicking a question’s answers, in the This question’s answers window.

Three families of sets

In this template: this template’s sets, with how many questions use each. They are shared by its questions: editing a set changes every question using it.
Standard: the sets shipped with Verifline — Yes / No / N-A, Good / Fair / Poor, Safe / At Risk, Pass / Fail, Compliant / Non-Compliant. Ready to use, they are copied into this template as soon as you pick one, and then join In this template.
From your organization: the same answers in all your templates, so inspections compare with each other. The first ones show right away; the others are found through the search.

For a need that will not come back, Write answers for this question only creates a list used here alone.

What an answer carries

Column	Effect
Color	Green, Orange, Red, Grey or No color: the color follows the answer all the way into the report
Answer	the label the inspector sees
Score	the value entering the calculation; left empty, the answer is “Not scored”
Flagged	the answer marks a non-compliance: it surfaces among the report’s findings

The “Flagged” marking is where the system earns its keep: picking “Non-Compliant” in the field is enough to feed the findings, the counters and the dashboard, with no double entry.

Creating or editing a set of this template

In a question’s answers window, New set… creates a set and applies it to the question; Edit the “…” set opens the one it uses. The template’s ⋯ menu also offers Response sets, to see them all.

The Response sets window lists the Sets of this template and the Organization sets on the left; on the right, the chosen set: the Set name field, then its answers as a table — Color, Answer, Score, Flagged. The arrows reorder them, Add an answer adds one, and the Preview shows the set as the inspector will see it.

A shared set says so before you edit it (“This set is shared by 4 questions of this template: a change applies to all of them”). Save the set confirms it all in one go — or Use for the open question, when you created it from a question. Delete the set is only possible once no question uses it.

Your organization’s sets

They are created in the Templates list, through More actions (⋯) → Response sets (with the Manage global response sets permission): New set, a Name, then the Options (one per line). In the editor, Organization sets, in the template’s ⋯ menu, opens the same window.

They serve all your templates at once: their answers are not edited from a template. Each answer’s score is set question by question, in the question’s Score setting.

A question’s flagged answers

On a question that uses a set, the Flagged answers setting offers Like the set or For this question: you then pick, for that question alone, the answers that surface among the findings.